Why You Might Need to Cancel an Estate's EIN
When an individual passes away, their estate may be responsible for certain financial obligations and tax filings. In some cases, an EIN is obtained for the estate to facilitate these processes, such as opening bank accounts or filing estate tax returns. However, there are situations where an EIN is no longer needed.- The estate has been fully settled and all assets distributed.
- The estate no longer has any income or tax liabilities.
- The EIN was issued in error or is no longer required for any purpose.
| Essential Information | Purpose |
|---|---|
| Estate Name and EIN | Clearly identifies the estate and the EIN to be canceled. |
| Deceased's Full Name and Date of Death | Provides context for the estate's existence. |
| Executor/Administrator's Full Name and Contact Information | Identifies the responsible party for the estate. |
| Reason for Cancellation | Briefly explains why the EIN is no longer needed (e.g., estate settled). |
| Statement of No Further Tax Liability | Confirms that the estate has no outstanding tax obligations. |
Letter Example: Estate Settled and No Further Tax Obligations
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) issued to the estate of the late [Deceased Person's Full Name]. The deceased passed away on [Date of Death]. The EIN associated with this estate is [Estate EIN].
The estate of [Deceased Person's Full Name] has been fully administered and settled as of [Date of Settlement]. All assets have been distributed to the rightful beneficiaries, and there are no outstanding tax liabilities or financial obligations associated with this estate. Therefore, the EIN is no longer required.
We kindly request that you confirm the cancellation of this EIN in your records. Please let us know if any further information or documentation is required from our end to process this request.
Thank you for your time and assistance.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) issued to the estate of the late [Deceased Person's Full Name]. The deceased passed away on [Date of Death]. The EIN associated with this estate is [Estate EIN].
The estate of [Deceased Person's Full Name] has been fully administered and settled as of [Date of Settlement]. All assets have been distributed to the rightful beneficiaries, and there are no outstanding tax liabilities or financial obligations associated with this estate. Therefore, the EIN is no longer required.
We kindly request that you confirm the cancellation of this EIN in your records. Please let us know if any further information or documentation is required from our end to process this request.
Thank you for your time and assistance.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Letter Example: EIN Issued in Error
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Erroneously Issued Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
We are writing to request the cancellation of the Employer Identification Number (EIN) issued to the estate of [Deceased Person's Full Name], EIN: [Estate EIN]. The deceased passed away on [Date of Death].
Upon review, it has been determined that the EIN was issued in error. At no point did the estate require an EIN for tax filing or other purposes as it was a very small estate with no income or need for separate financial accounts. We request that this EIN be deactivated.
Please confirm the cancellation of this EIN. We apologize for any inconvenience this may cause.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Erroneously Issued Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
We are writing to request the cancellation of the Employer Identification Number (EIN) issued to the estate of [Deceased Person's Full Name], EIN: [Estate EIN]. The deceased passed away on [Date of Death].
Upon review, it has been determined that the EIN was issued in error. At no point did the estate require an EIN for tax filing or other purposes as it was a very small estate with no income or need for separate financial accounts. We request that this EIN be deactivated.
Please confirm the cancellation of this EIN. We apologize for any inconvenience this may cause.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Letter Example: Estate No Longer Active
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Inactive Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) for the estate of [Deceased Person's Full Name], who passed away on [Date of Death]. The assigned EIN is [Estate EIN].
The estate has been inactive for some time, and there are no ongoing administrative tasks or tax obligations that necessitate the continued use of this EIN. We have closed all associated accounts and have no further filings planned.
We would appreciate it if you would formally cancel this EIN from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Inactive Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) for the estate of [Deceased Person's Full Name], who passed away on [Date of Death]. The assigned EIN is [Estate EIN].
The estate has been inactive for some time, and there are no ongoing administrative tasks or tax obligations that necessitate the continued use of this EIN. We have closed all associated accounts and have no further filings planned.
We would appreciate it if you would formally cancel this EIN from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Letter Example: Estate Transferred to Trust and EIN No Longer Needed
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Estate EIN - Transfer to Trust - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
We are writing to request the cancellation of the Employer Identification Number (EIN) assigned to the estate of the late [Deceased Person's Full Name], EIN: [Estate EIN]. The deceased passed away on [Date of Death].
The assets of the estate have been transferred to the [Name of Trust] trust, which has its own EIN ([Trust EIN]). As a result, the estate no longer requires a separate EIN for any purpose, including tax filings.
Please cancel the EIN [Estate EIN] for the estate of [Deceased Person's Full Name] from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Estate EIN - Transfer to Trust - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
We are writing to request the cancellation of the Employer Identification Number (EIN) assigned to the estate of the late [Deceased Person's Full Name], EIN: [Estate EIN]. The deceased passed away on [Date of Death].
The assets of the estate have been transferred to the [Name of Trust] trust, which has its own EIN ([Trust EIN]). As a result, the estate no longer requires a separate EIN for any purpose, including tax filings.
Please cancel the EIN [Estate EIN] for the estate of [Deceased Person's Full Name] from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Letter Example: Incorrect EIN Obtained for Estate
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Incorrect Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) that was incorrectly obtained for the estate of [Deceased Person's Full Name]. The EIN in question is [Estate EIN], and the deceased passed away on [Date of Death].
It has come to our attention that this EIN was issued based on a misunderstanding of the estate's requirements. The estate does not have any income or require any tax filings that would necessitate the use of this EIN. We request that this incorrect EIN be deactivated.
We would appreciate confirmation of the cancellation of this EIN.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Incorrect Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
This letter is to formally request the cancellation of the Employer Identification Number (EIN) that was incorrectly obtained for the estate of [Deceased Person's Full Name]. The EIN in question is [Estate EIN], and the deceased passed away on [Date of Death].
It has come to our attention that this EIN was issued based on a misunderstanding of the estate's requirements. The estate does not have any income or require any tax filings that would necessitate the use of this EIN. We request that this incorrect EIN be deactivated.
We would appreciate confirmation of the cancellation of this EIN.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Letter Example: Estate Closed and All Filings Completed
Internal Revenue Service
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Finalized Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
Please accept this letter as a formal request to cancel the Employer Identification Number (EIN) issued to the estate of [Deceased Person's Full Name], who died on [Date of Death]. The EIN is [Estate EIN].
The administration of the estate of [Deceased Person's Full Name] has been completed. All required tax filings, including the final income tax returns, have been submitted to the IRS. All outstanding debts and taxes have been paid, and the remaining assets have been distributed to the beneficiaries.
As the estate is now fully closed and there are no further tax obligations, we request that the EIN be canceled from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]
Attn: EIN Operation
2400 Rensselaer Road
Cincinatti, OH 45999
Date: October 26, 2023
Subject: Request to Cancel Finalized Estate EIN - [Estate Name] - EIN: [Estate EIN]
Dear Sir or Madam,
Please accept this letter as a formal request to cancel the Employer Identification Number (EIN) issued to the estate of [Deceased Person's Full Name], who died on [Date of Death]. The EIN is [Estate EIN].
The administration of the estate of [Deceased Person's Full Name] has been completed. All required tax filings, including the final income tax returns, have been submitted to the IRS. All outstanding debts and taxes have been paid, and the remaining assets have been distributed to the beneficiaries.
As the estate is now fully closed and there are no further tax obligations, we request that the EIN be canceled from your records.
Sincerely,
[Executor/Administrator's Full Name]
[Executor/Administrator's Address]
[Executor/Administrator's Phone Number]
[Executor/Administrator's Email Address]